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Bylaws of the Suffield Players

Article VI — Committees

Section 1.  Committees.  The Board of Directors may authorize the President to appoint committees from time to time as they deem advisable to carry out the objects and purpose of the Corporation, and the Board shall define the duties and powers thereof.

There shall be Standing Committees, as established hereunder.  Ad Hoc Committees may be established and terminated by a majority vote of the Board of Directors.  The Board of Directors shall appoint a Chair to each Ad Hoc Committee.  Committees, unless otherwise specified, shall be open to all members, voting and non-voting.

Section 2.  Playreading Committee.  A Committee is hereby established to find the best possible productions for each Season.  This committee will be called the Playreading Committee.  The Playreading Committee will consist of at least five (5), but no more than nine (9) people to read, discuss and select a list of plays for production by the Corporation.  A committee chairperson shall report to the Board of Directors.  Final selections of the plays to be recommended for the ensuing Season will be submitted by report to the Board of Directors by April 1st of the current Season.

The Board of Directors shall approve the plays and schedule their presentation dates.  It shall use the report of the Playreading Committee as a guide in the selection of plays with a presumption of acceptance.  The Board of Directors shall refuse to accept a recommendation of the Playreading Committee for reasons related to the Corporation's ability to mount the production, including but not limited to: lack of available performance rights or budgetary restraints. 

Further details on the duties and actions of the committee will be established in a set of standard operating procedures developed and agreed to by the Board of Directors and the then existing Playreading Committee.

Section 3.  Directors Search Committee (DSC).  A Committee is hereby established to find the best possible artistic and musical directors for each Season.  This committee will be called the Directors Search Committee (DSC).  The DSC will consist of at least three (3), but no more than seven (7) persons, at least three of whom shall have directed at least two full productions for the Corporation in past seasons, to solicit, evaluate and recommend a slate of candidates for artistic and musical direction of productions of the ensuing Season.  A committee chairperson shall report to the Board of Directors.

Final selections of artistic and musical director candidates to be recommended for the ensuing Season are due to the Board of Directors by June 30th of the current Season.

The Board of Directors shall approve the artistic and musical directors for all productions of the Corporation.  It shall use the report from the DSC as a guide in the selection of directors.

Further details on the duties and actions of the committee will be established in a set of standard operating procedures developed and agreed to by the Board of Directors and the Directors Search Committee (once it is established).

Section 4.  The Activities Committee (ACT).  A Committee is hereby established to oversee and carry out all Corporation events and activities not directly related to the production of a play during a Season.  This committee will be called the Activities Committee (ACT).  ACT will have no limit on the number of members who may participate.  ACT may be separated into subcommittees as necessary for separate projects.  No member of ACT shall undertake any activity on behalf of the Corporation without first obtaining permission from the Board of Directors. 

Further details on the duties and actions of the committee will be established in a set of standard operating procedures developed by the Board of Directors.

Section 5.  Nominating Committee.  The President shall appoint a Nominating Committee of not less than three (3) members.  Such committee shall have transmitted to the membership at least ten (10) days prior to the Annual Meeting, a list of candidates for such offices as are to be filled at said Annual Meeting.  A member of the Nominating Committee may be a candidate for office for the ensuing year.

Section 6.  Bylaws Committee.  A committee is hereby established to receive all suggestions for amendments to these Bylaws; prepare them in proper form and identify them as amendments to specific Articles and selections; present them to the general membership for consideration at least ten (10) days prior to an Annual Meeting or five (5) days prior to a Special Meeting at which the proposed amendments are to be considered.  A committee chairperson shall be appointed by and report to the Board of Directors.

Further details on the duties and actions of the committee will be established in a set of standard operating procedures developed and agreed to by the Board of Directors and the Bylaws Committee (once it is established).